Establishment of a Project Management Office - PMO

Deliverables and learning objectives

This course is for providing detailed knowledge, why, when and how a professional project management office should be established.

What benefits you will get from this course?

• Understand the possible purposes of a PMO – project management office -  in the context of the project and enterprise environment (operational service, support, evaluation, coaching, guiding,…)

• Scope, responsibilities and needed empowerment of a PMO for a project, program or in an organization.

• Define the requirements of a professional PMO (organization, resources) with respect to the individual situation.

• How to ensure the PMO success – prerequisites and success factors (4 factor analysis)

• Enhance your know-when to set-up a PMO with respect to PMI standards

• First and right step to plan and implement a professional PMO (WBS, time plan, resources, cost elements, risks

• Understand the difference of a Project and Program Management Office

• Learn how to avoid typical pitfalls in requesting, planning and implementing a PMO

For which ideal customer is this course designed?

Program/ project managers or business managers who are given the task to plan, implement or run a project management office within a specific project, program or enterprise situation. This course is also designed for future or potential members of a PMO.

The course content and structure

• The PMO concept

• The PMO – idea – brief history

• Definition of the PMO

• Purpose scope of a PMO in projects, programs or the enterprise

• The PMO function

• The typical expectation from the project stakeholders to a PMO.

• Typical scopes and responsibilities for a project management office.

• The PMO scope in the portfolio management and the PM strategy.

• Success factors to run a PMO competent, professional and accepted in the organization.

• Needed empowerment and requested management support.

• The PMO organization

• The PMO internal organization (roles, responsibilities) to fulfill the tasks and the expectations.

• Typical organizational options for a PMO in the enterprise

• Local and global PMO in international acting companies

• The PMO initiation

• From the PMO idea to the PMO project charter

• The PMO and no business case ?

• The role and importance of the PMO stakeholders

• How to convince the stakeholders ( stakeholder management and communication strategy )

• From the project charter to the PMO project approval

• Planning and implementing of the PMO

• The WBS and the project plan to set up a PMO

• The resource allocation – the PMO leader and the PMO members.

• Typical risks in the planning and implementation phase.

• Ramp up the PMO

• Running the PMO successfully

• Keep the staff motivated and highly requested.

• The relationship between the PMO, the projects and the line organization.

• The operation PMO portfolio management.

• How to finance the PMO – the PMO business plan.

• The PMO marketing

Methodical and didactical hints for the course

orbitak utilizes a variety of methods in order to emphasize the importance of the learning objectives for participants. Methods include:

• Trainer input

• Discussion

• Group exercises

• Role plays

• Real life cases

Additional helpful information

orbitak is working in close cooperation with leading scientists in the area of neurosciences, who constantly provide new consolidated findings concerning knowledge transfer, effective learning as well as methods of behavior. All orbitak courses are designed in accordance with these latest findings to ensure the best possible transfer of knowledge to you.

Course facilitator

Thomas Baumann

Next scheduled training dates and locations?

This course can be held in your company upon request.